Filing your confirmation statement with Companies House might seem straightforward, but many UK business owners make costly mistakes that lead to rejections, delays, and penalties. Understanding the correct process and implementing smart tracking systems can save you time, money, and considerable stress throughout 2026.

What is a Confirmation Statement?

Your confirmation statement is an annual snapshot of your company’s key information. It confirms details like your registered office address, director and shareholder information, share capital, and Standard Industrial Classification codes. Every UK limited company must file this statement at least once every 12 months.

Previously known as the annual return, the confirmation statement replaced that system in 2016. The key difference is flexibility. You can file your confirmation statement at any point within your 12-month window, not just on your anniversary date. This flexibility helps if company information changes and you need to update Companies House records.

Understanding this obligation is crucial because failing to file leads to automatic penalties and can result in your company being struck off the register. The consequences extend far beyond financial penalties, potentially dissolving your business entirely.

Step-by-Step Filing Process for 2026

Filing your confirmation statement online through the Companies House WebFiling service is the fastest and most efficient method. Here is exactly how the process works in 2026.

Start by visiting the Companies House WebFiling portal and logging in with your authentication code. If you have not registered for WebFiling, you need to set up an account using your company number and authentication code from your incorporation documents.

Once logged in, select the confirmation statement option and enter your company number. The system will display your company’s current registered information pulled from Companies House records. Review every detail carefully, as this is your opportunity to confirm accuracy or make necessary updates.

Check your registered office address first. If your company has moved or you need to update the address, make the change before proceeding. Verify director details next, including names, dates of birth, and service addresses. Remove any directors who have resigned and add new appointments if applicable.

Review your shareholder information and share capital structure. Confirm that shareholdings reflect current ownership and that share capital amounts are accurate. Update your SIC codes if your business activities have changed since your last filing.

Verify your People with Significant Control register information. This section confirms who ultimately owns or controls your company. Ensuring PSC information is accurate and up to date is a legal requirement that cannot be overlooked.

After reviewing all sections, confirm that the information is correct to the best of your knowledge. Pay the filing fee, which is currently 34 pounds for online submissions. Companies House processes online filings immediately, and you receive instant confirmation of acceptance.

Common Filing Mistakes to Avoid

Many directors encounter problems when filing their confirmation statement because of simple, preventable errors. Understanding these common mistakes helps you avoid rejection and delays.

Incorrect dates create frequent filing issues. Your confirmation statement must be filed within 14 days of your confirmation date, which falls 12 months after your incorporation or your last confirmation statement. Filing too early means the statement covers an incomplete period and will be rejected.

Outdated information causes rejections when directors fail to update details before filing. If a director resigned or a new shareholder joined, these changes must be reflected in your filing. Companies House will reject statements that contradict information from other recent filings.

Payment problems occur when directors use incorrect payment methods or expired cards. Ensure your payment details are current before starting the filing process to avoid delays at the final stage.

Why Mobile Tracking Transforms Deadline Management

Understanding how to file your confirmation statement is only half the battle. Remembering when to file is equally critical, and this is where most directors struggle. Traditional reminder methods fail because they lack the intelligence and persistence needed for effective deadline tracking.

Mobile tracking apps provide automated, intelligent deadline management that works in the background while you focus on running your business. The UK Companies House On The Go app calculates your confirmation statement deadline automatically based on your company’s filing history and sends strategic alerts at optimal times.

Early notifications arrive months before your deadline, giving you time to review company information and plan your filing. Progressive reminders keep the deadline visible as it approaches without overwhelming you with excessive alerts. Final urgent notifications ensure you have last-minute awareness if the deadline is approaching and you have not yet filed.

This multi-stage alert system accommodates different working styles and prevents deadlines from disappearing during busy periods. You receive notifications directly on your phone, ensuring they reach you regardless of where you are or what you are doing.

Managing Multiple Company Filings Effortlessly

Directors managing multiple companies face exponentially more complex deadline tracking. Each company operates on its own 12-month cycle based on different incorporation or previous filing dates. Tracking these manually creates significant risk of oversight.

The UK Companies House On The Go app consolidates all your company deadlines into a single dashboard. View upcoming confirmation statements across your entire portfolio at a glance. Set different alert preferences for different companies based on their complexity or your involvement level.

This centralized approach eliminates the need for complex spreadsheets or multiple calendar systems. Everything you need exists in one mobile interface that provides instant access to deadline information wherever you go.

Access Company Information Instantly

Beyond deadline tracking, effective confirmation statement management requires quick access to company information. You need to verify details, check previous filing dates, and confirm company numbers without logging into multiple systems.

The UK Companies House On The Go app provides comprehensive company information access directly from your phone. Check your company number, review filing history, verify registered details, and access all the information you need to complete your filing confidently.

Download the App and Simplify Your Compliance

Stop relying on memory or scattered calendar reminders to manage your confirmation statement obligations. Take control with technology designed specifically for UK company compliance.

Download the App:

App Store: https://apps.apple.com/in/app/uk-companies-house-on-the-go/id6743302358

Google Play: https://play.google.com/store/apps/details?id=com.companiesonthe.go

Join thousands of UK company directors who have eliminated deadline anxiety and streamlined their Companies House obligations. Download the UK Companies House On The Go app now and never miss another confirmation statement deadline.